About Us: Bylaws
The name of the organization shall be the Ulster County Library Association.
A. The Purpose of the organization shall be to provide services to all public and free association libraries in Ulster County to encourage the maintenance of a high level of library service to the people of Ulster County.
B. The services the association provides county libraries shall include, but not be limited to:
1. Coordinating and executing all activities required to secure public funds on behalf of county libraries.
2. Coordinating the dissemination of information to the public on library services and activities.
3. Providing a forum to encourage free communications between county libraries.
4. Defining and executing special projects for the benefit of county libraries, as appropriate.
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Two classes of membership shall be available.
A. Library Membership: All Public and Free Association libraries in Ulster County shall be eligible for membership in the association upon payment of the annual dues prescribed by the association. A library shall be considered a member in good standing when current dues are paid.
B. Associate Membership: Associate membership shall be open to all other libraries, librarians, staff members, trustees, and all others interested in promoting library services in Ulster County.
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A. All member libraries in good standing shall be allowed one vote on association business. Member libraries shall be responsible for establishing procedure for formulation and delivering the vote of the member library.
B. Associate memberships shall be allowed to vote on matters of general business.
C. Only library memberships shall be allowed to vote on matters of public monies and amendments to the by-laws.
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A. The association will establish a dues schedule by majority vote at any duly convened association meeting. Notification of proposed dues schedule changes will be provided to all members at least thirty (30) days prior to the vote. At least one calendar year shall elapse between dues and schedule changes.
B. The membership year and the fiscal year shall be from July 1 to June 30. A statement of dues shall be mailed by August 1 with payment due by September 30.
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A. Officers of the association shall include a president, vice president, secretary and treasurer. These officers shall constitute the executive board of the association.
B. The duties of officers shall be listed in Robert's Rules of Order (rev.).
C. Officers shall be elected at the annual meeting of the association. They shall assume office on July 1st, of the year in which they are elected, and shall serve for a term of two years. There shall be no limitation on successive terms.
D. Any officer of association who fails to attend three consecutive meetings shall be considered to have resigned.
E. Any vacancy in office shall be filled for the unexpired part of the term through appointment by the executive board.
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A. Unless otherwise ordered by the association or by the executive board, an annual meeting of the association shall be held in the spring of each year at a time and place determined by the officers. Written notice of all meetings shall be sent to all association members.
B. The officers may call for such other general meetings as they consider necessary or desirable provided notice of such meetings is given in writing to the association membership.
C. A quorum for transacting business shall consist of representatives from at least five (5) member libraries.
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A. The president shall appoint whatever committees may be necessary.
B. The president shall appoint a nominating committee at least sixty (60) days before the annual meeting at which officers are to be elected. The committee shall consist of at least three (3) people.
C. The president shall appoint a formula distribution committee every three years during thte month of January beginning in 1993.
1. Membership on the committee shall be five (5) members and shall be composed of representatives from large, small; urban or suburban, rural; public, district and association libraries.
2. The Committee shall schedule regular meetings and issue its report by May 31st. The report shall consist of a proposed ballot which can be approved by the UCLA at a regular scheduled meeting and then sent to member libraries of the UCLA for consideration.
3. Upon receipt of the ballot, each member library shall have its trustees vote. The ballot shall be returned in the manner prescribed. A majority of those libraries voting shall determine whether a proposal has been approved. The adopted formula shall be effective during the next calendar year, for no more than a period of three (3) years.
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The rules contained in Robert's Rules of Order (Revised Edition) shall govern the association in all cases to which they are applicable and in which they are not inconsistent with the association by-laws.
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[The by-laws may be amended by a 2/3 vote of the library members present at any duly convened meeting provided that notice of proposed amendment has been sent to all members of the association at least thirty (30) days prior to the meeting at which it is to be voted upon. Only library memberships may vote on the proposed amendments.]
Amendments may be proposed in writing by any member of the Association or member library. Proposals must first be discussed at an UCLA meeting. Upon a majority vote of those present at such meeting, the proposed amendment(s) shall be sent to all members of the association at least thirty (30) days prior to the meeting at which it is to be voted upon. Approval of the proposed amendment(s) to the by-laws shall require a 2/3 vote of the library membership present at said meeting.
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